Population = 18,686
Area = 412 Square Miles
According to Education.com
High School = 776 Students
7th and 8th grade = 377 Students
K - 12 = 2,604
Note: That is not including the number of students that are home schooled or attending the Kentucky Christian Academy in Taylor County.
Chamber Meetings are Every 3rd Tuesday of each Month 11:45 a.m. in the morning at Lindsay Wilson College
City Council Meetings are the First Monday of each month at 6 p.m.
Fiscal Court Meetings are the Second Tuesday at 7 p.m. at the Annex
Group Meetings
Ten Days to Two Weeks before the Meetings - Send announcements of the Meeting to all board members.
>Include Minutes from last meeting and agenda for upcoming meeting.
>Any committee reports
>Financial Statements
>Background research that the board will be talking about.
Limit the length of meetings to two hours or less, if possible.
>Offer refreshments are always a plus.
Try to find a conference room for the meeting.
>It sets the stage and implies that work is to be done.
*Avoid restaurants - to noisy and constant distraction.
Stick to the Agenda!
>Try not to go off course!
Follow Robert Rules of Order
>Stay casual, but have basic knowledge of when to make a motion and when to call the question is helpful.
Thank your Board!
>Take opportunities to mention their names when appropriate in newsletters and media releases.
>Small gifts are appreciated - but don't be accused of wasting the organizations money.
What is 501(c)(3)?
A 501(c)3 is type of incorporation that is used to set up a charitable corporation. A charitable company is a type of company that is set up with the intention of providing a service to the community, rather than making a profit. Incorporating a company makes it a legal entity, responsible for its actions in the community. This is important, as it removes a great deal of the responsibility from the person who is starting the company. If you start a 501(c)3 company, you want the legal liability for possible damages to be the responsibility of the 501(c)3 corporation so that your personal possessions are safe from creditors.
Rules for forming a 501(c)3 corporation vary across every state, so legal and financial advice should be sought before using a 501(c)3 incorporation. Costs for forming a 501(c)3 corporation vary with the size of the corporation, increasing with the size of the organization. The 501(c)3 designation is a reference to the section in the Internal Revenue Code that deals with charitable corporations. This is a very dry document, which may explain why such an unwieldy and unimaginative name is used for this type of organization.
Requirements for 501(c)(3)
Formation: Incorporation, bylaws, budgets, minutes for initial directors' meeting, and other start-up documentation (routinely within 2-3 weeks of retainer)
Tax Exemption: Establishing Tax Exempt Status at the federal and state level (IRS response within 60-120 days of filing)
Maintenance: Guidance and instructions in maintaining corporate formalities and keeping your nonprofit status over the long term
Support: Continuing Representation and consultation including employment, real estate, leasing, and contract issues (Ask us about our on-call attorney retainer program as a way to address your legal concerns in a cost effective and timely manner)
Compliance Review: Entailing review of bylaws, state and federal filings and representation when organizations are out of compliance
Filings: IRS, Tax and state filings (990, 8734, etc.)
http://www.nonprofitlegalcenter.com/homepage?gclid=CJK-vJa1mbYCFc9AMgodvBcAvA
What is Form 3624?
http://pe.usps.com/businessmail101/misc/nonprofitApplication.htm
Authorized mail for Non Profit Business
Bylaws
How the organization operates - the "rules"
Although Bylaws are NOT required to file for the 501(c)(3) for IRS status, they help you in governing your organization. Bylaws should be drifted with help of an attorney and approved by the board EARLY in the organization.
Common Format:
>Name of Organization
>Mission of the Organization
>Membership (responsibilities, Dues, Quorum, Voting Procedures)
>Board of Directors (Duties, Officers, Meetings)
>Committees
>Procedures for amending the bylaws
>Date bylaws were adopted by the board.
Philanthropic (Charitable Organization
Non-Profit organization that is primarily organized and operated to benefit the public.
Example:
>Relief of the poor, distressed, or underprivileged.
>Advancement of religion, education, or science.
>Erection or maintenance of public buildings, monuments, or works.
>Lessening of burdens of government
>Promotion of social welfare for any of the above purposes or to lessen neighborhoods tensions, eliminate prejudice and discrimination, defend human and civil right, secured by law, combat community deterioration or juvenile delinquency.
Plan
Idea
>Assessment
>Mission
>Vision
Organization
>Start-up
>Program Planning
>Partnering and Collaboration
>Facilities
>Board Management
Funding
>Proposal Writing and Fundraising
>Sources of Funding
Best Practices
>Model programs and best practices
>Staffing, recruiting, and retention
Evaluation
>Evaluation and outcomes measurements
To write a Mission Statement one should ask 3 questions:
1. What are the opportunities or needs that we exist to address?
>The purpose of the organization.
2. What are we doing to address these needs?
>The business of the organization.
3. What principles or beliefs guide our work?
>The values of the organization.
How to Write a Proposal for a Grant
Cover Letter and Summery - Provide brief overview of the entire project and it's costs linking the project to the interests of funding projects.
Introduction or Background
>Present the applicants strengths and qualifications.
Problem Statement or needs Assessment
>Describe the situation that the proposed project will try to improve or eradicate.
Goals, Objectives, and Outcomes
>Outline a vision for success in both broad and pragmatic terms
Methods
>Describe the project activities who will manage them and why the proposed approach is the best.
Evaluation
>Explain how the organized will measure whether it met its goals, objectives, and outcomes.
Budget
>Present the projects costs and sources of income
Sustainability
>Discuss how the balance of funds needed will be raised if grant is awarded but doesn't cover the entire cost and if its program expected to continue, how projects costs will be covered in the future.
What are Community Facility Grants?
Funds maybe used to assist in the development of essential community facilities. Grant funds can be used to construct, enlarge, or improve community facilities for health care, public safety. This can include the purchase of equipment required for facilities operation. A grant may be made in contribution with other financial assistance.
Fundraising Ideas
1. Car Wash
2. Chili Supper - Have at least 5 willing people well through the town or area set up dinner that way they each make chili, provide rolls, plates, and etc. Where do you get the money? People vote for their favorite chef by the money they put into a jar. The winner gets a small gift certificate (that can be donated) for local restaurant.
3. Community Yard Sale
4. Easter Time - Local jewelers unset gem stone and about 200 fake cz's. Put into plastic eggs and hide. Charge $10 to participate in the Hunt! Advertise! To add to the excitement - gemologist test for the two real diamonds. Also sell refreshments.
5. Lollipop - 50 cent each or 3 for $2 with Ribbon.
6. Online Fundraiser - Keep 40% of what is sold.
7. Members donate food and IGA donate a Turkey - wrap in Basket sell raffle tickets $1 after church or during half time school event. Perfect for Holiday Seasons.
8. Guess ? Jar - Pay to guess. Winner takes home the Jar.
9. Each year the Child Abuse Prevention Center has a raffle that is called "Playhouse for Prevention. Four area builders build and donate children's playhouses sell for $2 a piece or 3 for $5. Let the playhouses set up for 2 weeks. The person who did this raffle raised as much as $20,000!
10. Raffle of GIANT Christmas Stocking for Christmas.
11. Strawberry Social - Sell Tickets for social gathering, bake treats using "themed" fruit.
12. Talent Show!
13. Tournaments.
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